Doing Business with the DON NAVSEA Webinar July 14

Rob Betts requested that the following Small Business Administration (SBA) announcement be shared with LaRC Contractors Steering Council members.

Join the Naval Sea Systems Command (NAVSEA) Small Business Director Ms. Anne Bannister as she presents “FAQ ATTACK – NAVSEA Answers the questions Small Businesses ask the most.”  This presentation is part of the on-going NAVSEA Small Business Webinar Series.

Date and Time: Jul 14, 2020 01:00 PM in Eastern Time (US and Canada)

Please join us for this informative virtual event! Feel free to forward and post on social media!

Registration link:

FAQ ATTACK – NAVSEA Answers the questions Small Businesses ask the most

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Contractors Responsible for Procuring PPE for Employees

Susan Mcclain requested that the following NASA Langley Research Center Office of Procurement announcement be shared with LaRC Contractors Steering Council members.

As Personal Protective Equipment (PPE) becomes more readily available commercially, LaRC, and the Agency, have decided to move away from providing PPE to contractor employees.  Please see the detailed information below for frequently asked questions regarding the new policy.  Our policy remains that protection of the NASA workforce is our highest priority – if for some reason you cannot obtain the required PPE for your employees, please contact your contracting officer or contracting officer representative immediately.

Also, I would like to ask for you and your workforce’s cooperation in wearing masks when entering the LaRC front gate and coming into contact with the LaRC security forces for your protection as well as those of the security forces.   Please let me know if you have any questions or concerns regarding this change in policy.

Frequently Asked Questions

Are contractor’s required to procure essential PPE required for the initial Return to Work efforts for its onsite contractor staff?

Contractors are responsible for the safety and health of their employees and thus for supplying proper PPE to employees to perform their job safely. During initial re-start, if contractors are having difficulty obtaining necessary PPE due to supply chain issues they should contact NASA contracting officer or contracting officer representative.

For contractor personnel in Wind Tunnels and Labs – will NASA be providing PPE or will the contractor be required to provide for its personnel?

Contractors are responsible for the safety and health of their employees and thus for supplying proper PPE to employees to perform their job safely. During initial re-start, if contractors are having difficulty obtaining necessary PPE they should contact NASA contracting officer or contracting officer representative.

COVID-19 related PPE consumable costs – are these to be part of the contractor’s indirect pools (OH/GA) going forward?

Each contractor should allocate costs in the most appropriate manner pursuant to their accounting system.

Susan E. McClain
Director, Office of Procurement
NASA Langley Research Center

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LaRC Contractors Steering Council Meeting – July 16, 2020

Our monthly Langley Contractors Steering Council (LCSC) meeting will be held on Thursday, July 16, 2020 at 2:00 – 3:00 pm. This will be a virtual meeting using Microsoft Teams. Use this link to join the Microsoft Teams meeting: Join Microsoft Teams Meeting.

Frank Peri, the Director of LaRC’s Safety and Mission Assurance Office will be joining us as Keynote Speaker to discuss LaRC’s Return to On-site Work and answer questions. Susan McClain, Director of LaRC’s Office of Procurement, will also discuss the current status of Return to On-Site work. Please submit your questions to nickie.wills-1@nasa.gov by Tuesday, July 14.

The agenda for this meeting is:

Small Business Update
Status of Contractors Steering Council Election of Deputy Co-Chair
VASBA Update
Keynote Presenters – LaRC Safety and Mission Assurance Office Frank Peri and Office of Procurement Director Susan McClain: Discussion of Return to On-site Work

The LCSC is comprised of on/near site LaRC contractors and civil servant employees and provides timely information and feedback on Center-wide issues and activities of mutual interest. Additionally, the council acts as a forum for informal communications between LaRC and the local contractor community. The LCSC meets on the third Thursday of every month.

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Center Director Transitions LaRC to Response Framework Stage 3

Jonny Callahan requested that the following guidance from NASA LaRC Center Director Clayton Turner be shared with LaRC Contractors Steering Council members.

Dear Langley Team,

Based on careful analysis and planning, NASA Langley will transition to Stage 3 of the NASA Framework for Return to On-Site Work on Thursday, June 25. Throughout this process, your health and safety remain our top priority.

This guidance applies to civil service and contractor employees. Contractor program offices will provide contract-specific return to on-site work instructions directly to their employees.

While we are all eager to return to a sense of normalcy, let me emphasize that Stage 3 continues mandatory teleworking with on-site work limited to designated mission-essential and approved mission-critical work. Implementation is based on work that absolutely must be done on-site. We are limiting the number of personnel working in any one facility on any specific activity to further reduce risk.

We are taking a risk-based, phased approach that aligns with guidance from the White House, Office of Personnel Management, Office of Management and Budget, the Centers for Disease Control and Prevention, and the agency, while also giving careful consideration to information from our own state and local authorities.

As projects are prioritized to return on-site, a thorough Safety and Health Assessment (SHA) is conducted. The SHA is specific to the returning project and facilities that will be accessed. Additionally, returning employees receive training from the Emergency Operations Center staff that includes appropriate health and safety protocols, best practices, and necessary protective equipment. This is an extensive process. We appreciate the time and details it requires.

Plans for incrementally increasing on-site work in subsequent stages are also in development. As you can imagine, these stages will be more complicated as the number of on-site employees increases, so we will take the time needed to develop the safest possible strategy.

To facilitate a safe return, the team compiled materials containing current guidance. We may update these materials as we learn more and progress through the stages.

Additionally, please note that we are asking each returning employee or anyone accessing the center — even for an approved brief visit — to complete the “Daily COVID-19 Checklist.”

At this stage, Exchange services such as the Langley Child Development Center and fitness center will remain closed. The cafeteria will remain closed as we initially transition to Stage 3. We will assess the feasibility of providing limited food service at a future date as we move closer to Stage 2 and more employees return to on-site work.

For center access information visit LaRC SOS. Also, visit the NASA People Coronavirus page for more information. We must work through this unprecedented time together. I encourage you to review this information carefully and discuss any questions or concerns with your supervisor.

I also want to reiterate that the fundamentals still apply:

  • If you do not feel safe returning to on-site work or are at high risk, talk with your supervisor or contract management. Alternate work arrangements should be made without reservation or reprisal.
  • If you feel sick, or someone in your household is sick, stay home.
  • We each have a personal responsibility to do our part to ensure a safe and healthy working environment.
  • If you are not comfortable talking with your supervisor, reach out to the leadership team or work through Langley’s Office of Diversity and Equal Employment or Ombudsman team.

I know that you will have many questions. We will do our best to answer them over time as we progress through Stage 3. In the meantime, we welcome your questions through the Take Five Conference IO tool with the password AskHere.

We will persevere and continue to do amazing work for the agency and the nation. Please take care of yourselves and your families.

Stay safe.

Clayton Turner
Director, Langley Research Center

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LaRC Contractors Steering Council Meeting – June 22, 2020

The monthly Langley Contractors Steering Council (LCSC) meeting will be held on Monday, June 22, 2020 at 9:30 – 10:30 am.  This will be a virtual meeting using Microsoft Teams. Use this link to join the Microsoft Teams meeting:  Join Microsoft Teams Meeting.

Our Keynote Speakers for the LCSC June 2020 meeting are LaRC Center Director Clayton Turner and Deputy Center Director David Young.  They will be discussing planning efforts for Return to On-site Work at the Center, and answering questions submitted before the meeting.  Please submit your questions to nickie.wills-1@nasa.gov by Sunday, June 21.

The agenda for this meeting is:

Keynote Presenters – LaRC Center Director Clayton Turner and Deputy Center Director David Young: Guidance for Return to On-Site Work
Small Business Update
Contractors Steering Council Election of Deputy Co-Chair
VASBA Update

The LCSC is comprised of on/near site LaRC contractors and civil servant employees and provides timely information and feedback on Center-wide issues and activities of mutual interest.  Additionally, the council acts as a forum for informal communications between LaRC and the local contractor community.  The LCSC meets on the third Thursday of every month.

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